HOPE + HELP

​Keep updated on the COVID-19 Pandemic!
Here are some great resources to help
you, your family and your business!


DOWNLOAD THE ILLINOIS PERSONAL CARE SERVICES GUIDELINES HERE

Financial Aid & Resources

We are urging business owners to develop an aggressive plan to manage through this crisis. Below are ten important items to be considered in that plan.   - Lauzen Accounting and Lauzen Payroll

1. Stabilize sales volume and explore new sources of revenue for recovery
    • Focus on taking care of existing customers. Be creative and proactive to build relationships with new customers.
2. Review costs with a level head
    • Remain committed to fundamental business and management practices.
    • Review vendor relationships and payment arrangements.
    • Consider reductions in non-critical services.
    • Don't make "across-the-board" cuts that will affect your most profitable and critical functions.
3. Review your business' cash needs
    • Create a budget and conserve cash.
    • Consider refinancing loans at lower interest rates.
    • Consider the need to loan or contribute funds to the business from personal funds.
4. Proactively communicate with your vendors and lenders now
    • Let them know you are still operating, how the crisis is affecting your business, and whether you anticipate difficulty with cash flow. Many lenders and vendors understand the importance of being flexible during the crisis.
5. Get a handle on your personal income tax situation for 2019 and 2020
    • The President ordered the IRS to allow personal income tax payments due on 4/15 to be deferred until 7/15.
    • 2020 1st quarter Federal estimated tax payments have also been deferred until 7/15.
    • The 4/15 filing deadline has been extended to 7/15.
    • If you're expecting a refund, file your tax returns immediately.
6. Employee/labor considerations
    • Carefully consider how your most valuable employees are affected and protect them. You will need them for recovery.
    • Unfortunately, you may need to consider reductions in employee pay rates and/or hours.
    • Consider how losing employees to sickness could affect operations.
    • Understand and implement the new paid leave requirements of the Families First Coronavirus Response Act (FFCRA). This is a critical new law that can potentially affect your cash flow.
7. Explore federal and state economic relief and financing programs
    • The Small Business Administration has programs for this purpose (SBA Disaster Loan Assistance).
    • Locate and contact your local Small Business Development Center (SBDC) if you have questions about SBA COVID-19 Disaster Injury Loan Options SBA Local Office Locations.
8. Review insurance policies for business interruption coverage
    • Consider contacting your agent to determine your coverage.
9. Consider how you can reduce overhead by outsourcing administrative and back office functions
10. Stay up-to-date on the government's response to the crisis and how it affects your business

If you would like our help reviewing any of these items, please feel free to contact us. We are fully staffed and ready to work with you via telephone and/or web-based meeting.

Lauzen Accounting has been serving small businesses for three generations. Along with many of our small business clients, we've been through crises before and we're committed to helping you survive this one and to thrive when it passes.

by Lauzen Accounting and Lauzen Payroll


Last night, the President signed The Families First Coronavirus Response Act (FFCRA) into law. While the accounting profession is still learning the details and how this will impact businesses, we wanted to provide an update.

The FFCRA provides a) paid leave benefits to employees; b) tax credits for employers and self-employed taxpayers; and c) FICA tax relief for employers.


Emergency Paid Sick Leave
The Emergency Paid Sick Leave Act requires certain employers to provide two weeks of paid sick leave to employees who are unable to work or telework under certain circumstances. Paid sick leave is available when an employee:

1.is subject to a federal, state, or local quarantine or isolation;
2.is advised by a health care provider to self-quarantine;
3.is experiencing symptoms of COVID-19 and is seeking a medical diagnosis, preventive care, or treatment;
4.is caring for a family member under quarantine or isolation;
5.is caring for a child due to a school or childcare provider closing; or
6.is experiencing a substantially similar condition specified by the Secretary of Health and Human Services in consultation with the Secretary of the Treasury and the Secretary of Labor.

Eligible full-time employees will be may receive up to 80 hours (two weeks) of paid emergency sick leave equal to 100% of regular pay (up to $511 per day) when the employee is subject to a quarantine or isolation, is experiencing symptoms of COVID-19 or is seeking a diagnosis and/or treatment. Part-time employees are entitled to paid sick leave for the typical number of hours worked in a two-week period (up to $511 per day).

For employees who are caring for a family member or a child during a school or childcare provider closing or experiencing a substantially similar condition, eligible full-time employees may receive up to 80 hours (two weeks) of paid time off (up to $200 per day). Eligible part-time employees are entitled to paid leave for the typical number of hours worked in a two-week period (up to $200 per day).

Payroll Tax Credits for Paid Sick Leave
Employers may take a payroll tax credit against Social Security (6.2%) and Medicare (1.45%) for paid sick leave of up to $511 per day or $200 per day, whichever is applicable as described in the above circumstances for a total of 10 days per individual per calendar quarter.

Emergency Paid Family Leave
The Emergency Family and Medical Leave Expansion Act requires certain employers to provide paid family leave to employees who are unable to work or telework under certain circumstances. Paid family leave is available for eligible employees to take care of a child in the event of a school closure or if a childcare provider is unavailable due to COVID-19.

Eligible employees may take up to 12 weeks of job-protected leave. The first two weeks of leave may be unpaid and is followed by 10 weeks of paid leave. Employees may use other available paid leave during the two weeks of unpaid leave. Employees will receive no less than 2/3 of the employee's usual pay. Paid family leave may not exceed $200 per day and $10,000 in total.

Payroll tax credits for paid family leave
Employers may take a payroll tax credit against Social Security (6.2%) and Medicare (1.45%) for paid family leave of up to 100% of qualified family leave wages paid in each quarter. The maximum amount of the credit for each employee is $200 per day up to $10,000 in total.

Provisions applicable to both Paid Sick Leave and Paid Family Leave
The FFCRA generally applies to employers with 500 or fewer employees. However, the legislation also gives the Secretary of Labor the authority to exempt small businesses with fewer than 50 employees from some paid leave requirements if those requirements would jeopardize the viability of the business.

Paid sick leave and paid family leave will not be considered wages for the employer or the employee for the purposes of FICA (Social Security and Medicare).

While employers will front the cost of paid sick leave and paid family leave, the federal government will fully reimburse the employer within three months. The reimbursement will cover wages and the employer's contribution to the employee's health insurance premiums ("qualified health plan expenses") during the period of leave to the extent that such amounts are appropriately excluded from the gross income of employees. The reimbursement will be through a refundable tax credit against the employers' payroll tax. A refund will be made if the costs are greater than the employer's tax liability.

More to Come
Senate Majority Leader, Mitch McConnell (R-KY) stated on the Senate floor that while he supports the House bill to provide "some emergency relief for some American workers," the Senate will work towards a package to provide "significant relief for small businesses." McConnell stated that the Senate will remain in session until an economic relief package is passed for America's small business owners.

Unemployment Policies During COVID-19 Pandemic
https://www.dol.gov/newsroom/releases/eta/eta20200312-0

Unemployment FAQs in Illinois:
https://coronavirus.illinois.gov/s/unemployment-faqs

https://www.sba.gov/about-sba/sba-newsroom/press-releases-media-advisories/sba-provide-disaster-assistance-loans-small-businesses-impacted-coronavirus-covid-19

Release Date: Thursday, March 12, 2020
Release Number: 20-24
Contact: Jennifer.Kelly@sba.gov (202)205-7036
WASHINGTON – SBA Administrator Jovita Carranza issued the following statement today in response to the President’s address to the nation:

“The President took bold, decisive action to make our 30 million small businesses more resilient to Coronavirus-related economic disruptions. Small businesses are vital economic engines in every community and state, and they have helped make our economy the strongest in the world. Our Agency will work directly with state Governors to provide targeted, low-interest disaster recovery loans to small businesses that have been severely impacted by the situation. Additionally, the SBA continues to assist small businesses with counseling and navigating their own preparedness plans through our network of 68 District Offices and numerous Resource Partners located around the country. The SBA will continue to provide every small business with the most effective and customer-focused response possible during these times of uncertainty.”

SBA’s Economic Injury Disaster Loans offer up to $2 million in assistance for a small business. These loans can provide vital economic support to small businesses to help overcome the temporary loss of revenue they are experiencing.

Process for Accessing SBA’s Coronavirus (COVID-19) Disaster Relief Lending The U.S. Small Business Administration is offering designated states and territories low-interest federal disaster loans for working capital to small businesses suffering substantial economic injury as a result of the Coronavirus (COVID-19). Upon a request received from a state’s or territory’s Governor, SBA will issue under its own authority, as provided by the Coronavirus Preparedness and Response Supplemental Appropriations Act that was recently signed by the President, an Economic Injury Disaster Loan declaration. Any such Economic Injury Disaster Loan assistance declaration issued by the SBA makes loans available to small businesses and private, non-profit organizations in designated areas of a state or territory to help alleviate economic injury caused by the Coronavirus (COVID-19).

SBA’s Office of Disaster Assistance will coordinate with the state’s or territory’s Governor to submit the request for Economic Injury Disaster Loan assistance. Once a declaration is made for designated areas within a state, the information on the application process for Economic Injury Disaster Loan assistance will be made available to all affected communities. These loans may be used to pay fixed debts, payroll, accounts payable and other bills that can’t be paid because of the disaster’s impact. The interest rate is 3.75% for small businesses without credit available elsewhere; businesses with credit available elsewhere are not eligible. The interest rate for non-profits is 2.75%.

SBA offers loans with long-term repayments in order to keep payments affordable, up to a maximum of 30 years. Terms are determined on a case-by-case basis, based upon each borrower’s ability to repay.

SBA’s Economic Injury Disaster Loans are just one piece of the expanded focus of the federal government’s coordinated response, and the SBA is strongly committed to providing the most effective and customer-focused response possible.

For additional information, please contact the SBA disaster assistance customer service center. Call 1-800-659-2955 (TTY: 1-800-877-8339) or e-mail disastercustomerservice@sba.gov(link sends e-mail).

The mayor also announced that schools will stay closed until mid-April to help control the COVID-19 spread.

https://www.chicagobusiness.com/government/lightfoot-100m-loan-fund-businesses-hit-coronavirus​

USA.gov: Financial Assistance After A Disaster:  https://www.usa.gov/disaster-financial-help
​U.S. Small Business Administration Disaster Loan Assistance: https://disasterloan.sba.gov/ela/
Chicago Small Business Resiliency Fund: https://www.surveymonkey.com/r/COVID19Chicago

New Federal, City Assistance Available to Illinois Small Businesses: The low-interest loans offer up to $2 million in working capital to any qualifying small business or non-profit organization that applies. THE LOANS can be used to pay fixed debts, payroll, accounts payable and other bills that cannot be paid due to the impact of the pandemic.

Separately, Chicago Mayor Lori Lightfoot announced that creation of the $100 million Chicago Small Business Resiliency Loan Fund, a public-private partnership that will provide low-interest loans to severely impacted small businesses throughout the city.
Chicago Small Business Resiliency Fund: https://www.surveymonkey.com/r/COVID19Chicago

FEDERAL TAXES DUE - JULY 15, 2020: https://www.irs.gov/coronavirus

ILLINOIS STATE TAXES are now due JULY 15, 2020: 
Due to the COVID-19 pandemic, the Illinois State Tax Return deadline has changed from April 15 to July 15, 2020. Illinois State Income Taxes for Tax Year 2019 (January 1 - Dec. 31, 2019) can be prepared and e-Filed now along with an IRS or Federal Income Tax Return. Federal Tax Return deadline details.

CND & the Horst M. Rechelbacher Foundation are teaming up with Beauty Changes Lives to rally the professional beauty industry in response to COVID-19.

Both CND & the Horst M. Rechelbacher Foundation are repurposing funds originally donated for scholarships to benefit relief efforts supporting licensed & aspiring professionals whose lives have been drastically changed by the mandated closures in response to COVID-19.

A portfolio of $1,000 relief grants for beauty professionals is available for applications starting now!

https://beautychangeslives.org/licensed-professionals/

The Paycheck Protection Program prioritizes millions of Americans employed by small businesses by authorizing up to $349 billion toward job retention and certain other expenses.

Small businesses and eligible nonprofit organizations, Veterans organizations, and Tribal businesses described in the Small Business Act, as well as individuals who are self-employed or are independent contractors, are eligible if they also meet program size standards.

Click on the URL below for more information and to get an application.

https://home.treasury.gov/policy-issues/top-priorities/cares-act/assistance-for-small-businesses​

FYI, recent information on the Small Business Administration’s (SBA) Paycheck Protection Program under the newly passed Coronavirus Aid, Relief and Economic Security Act (CARES) legislation.  Chase is conducting a webinar for all Chase customers about how to apply for the Paycheck Protection Program.  

For more information on the program, you can register here to learn more about “The SBA’s Paycheck Protection Program” webinar we are holding on Thursday, April 2nd at 4:00 ET.
Watch for an email coming soon from Chase that will provide instructions on how and when applications will be available.
Find the most up to date information on our Chase for Business Covid-19 Program page.

Download info pdf

Register Here for the webinar

HELP IS HERE. Click Here if you are need: 
FOOD.  SHELTER.  MEDICAL.  RECOVERY.  HELP AT HOME.  JUST TO TALK TO SOMEONE.

http://www.dhs.state.il.us/page.aspx?item=123529

www.beautyenvisionawards.com/hairdressersatheart

As part of its COVID-19 industry relief package, Coty Professional Beauty (Wella Professionals, NIOXIN, Sebastian, Clairol Professional, Wella Color Charm, Kadus, System Professional, ghd and OPI) has established a fund of $200K to support stylists and manicurists through the Hairdressers at Heart program, awarding up to $1,000 cash that can be used at their discretion. All licensed beauty pros are eligible. Funds will be awarded on a rolling basis starting on April 13 until all funds are awarded. Apply: www.beautyenvisionawards.com/hairdressersatheart

Additional support for stylists and the highly impacted communities include:
· 100+ free provide business and skills education classes in Coty’s Virtual Classroom and @WellaEd Instagram Live
· Sending 800 iPad minis to schools in the Los Angeles Unified School District for home schooling
· Donating +180,000 pairs of gloves to healthcare providers in LA and the New York area (includes 100,000 provided by Clairol Retail)
· Manufacturing and distributing free hand sanitizer for New York area medical and emergency services facing shortages (Coty)

https://event.webcasts.com/starthere.jsp?ei=1305592&sti=4/16/2020

In a matter of weeks, salons will be allowed to reopen and clients will return for appointments. Nevertheless, it’ll be a different world to which we return. SALON TODAY and Minerva Beauty host this webinar to help you prepare your salon to open its doors after the COVID-19 pandemic.

How will you continue to protect your team and your clients as well as strengthen your business? We’ll look at how you can use the remaining closure to refresh your salon and how to properly sanitize your business for reopening, as well as review the new safety standards you need to put in place. We’ll also discuss possible ways you can improve your marketing strategies as a whole as well as use marketing to promote your salon updates, upgrades, policy changes, and new cleanliness standards.

About COVID-19

Small Business Owner Resources

Biz Tawk with Mireya Villarreal
Spreading inspiration, motivation and truth! Mireya Villarreal, Founder and CEO of Pink Pewter "tawks" with individuals and business owners about their challenges, successes and lessons learned. Tune in and expand your knowledge!

Podcast:  https://anchor.fm/pinkpewter

Watch Mireya on YouTube too!!!

    

YouTube Link:  https://www.youtube.com/playlist?list=PLGVoWbjN-ce4wNN71H_D7SDzJ-26us3Zi

Spreading inspiration, motivation and truth! Mireya Villarreal, Founder and CEO of Pink Pewter "tawks" with individuals and business owners about their challenges, successes and lessons learned. Tune in and expand your knowledge!

USA.gov: Financial Assistance After A Disaster:  https://www.usa.gov/disaster-financial-help
​U.S. Small Business Administration Disaster Loan Assistance: https://disasterloan.sba.gov/ela/
Chicago Small Business Resiliency Fund: https://www.surveymonkey.com/r/COVID19Chicago

New Federal, City Assistance Available to Illinois Small Businesses: The low-interest loans offer up to $2 million in working capital to any qualifying small business or non-profit organization that applies. THE LOANS can be used to pay fixed debts, payroll, accounts payable and other bills that cannot be paid due to the impact of the pandemic.

Separately, Chicago Mayor Lori Lightfoot announced that creation of the $100 million Chicago Small Business Resiliency Loan Fund, a public-private partnership that will provide low-interest loans to severely impacted small businesses throughout the city.
Chicago Small Business Resiliency Fund: https://www.surveymonkey.com/r/COVID19Chicago

REGISTER HERE: https://event.webcasts.com/starthere.jsp?ei=1299869&sti=4/3/2020

Monday, April 6, 2020 | 11:00 AM PT/2:00 PM ET

As most of the United States has sheltering-in-place mandates in effect, salon and spa owners are scrambling to get control of their costs, find creative ways to keep money coming in and applying for aid to keep their businesses strong.

This second Coronavirus webinar, brought to you through the partnership of SALON TODAY and ISBN, focuses on what salon owners are doing to keep their team members and clients engaged during the shutdown, how they are finding cash in their operations and managing bills, and how they are petitioning the government for help. In addition, we’ll walk through the recently passed Economic Stimulus Package and how salons can apply for financial assistance during these tough times.


An Additional $70,000 in Relief Grants Is Available Now! 

Apply To Beauty Relief Grant Here: https://beautychangeslives.org/beautyreliefgrants/

Responding to the economic plight of licensed US. beauty professionals, sponsors of the 8th Annual Beauty Changes Lives Experience are showing up with big hearts and generous relief grants.

Starting April 20, an additional $70,000 in $1,000 grants will be available.

The latest round of grants is funded by L’Oreal, Wella, Ratner Group, TIGI, KMS, Moroccanoil, Pivot Point, Ulta, Barboleta, Hattori Hanzo, John Paul Mitchell Systems, Oribe, American Association of Cosmetology Schools (AACS) Board of Directors, ISPA, AG Hair, Ergo, and Greg Dawson & Associates.

Applications for the second round of $1,000 relief grants will be accepted through May 4, 2020.

Professionals who have previously applied for a Horst M. Rechelbacher Foundation grant will be automatically entered in the second class of grant applications.

Apply To Beauty Relief Grant Here: https://beautychangeslives.org/beautyreliefgrants/

Share the news online, download the assets!

REGISTER HERE: https://event.webcasts.com/starthere.jsp?ei=1304281&sti=4/22/2020

Brought to you by Salon Today & Phorest Salon Software, this webinar will be focused on the light at the end of the COVID-19 tunnel. Inevitably, there is going to be a reset within the industry, a new normal. What should you be doing right now, to get yourself in the best possible position for reopening day?

In this session, Phorest FM’s Zoe Belisle Springer will be interviewing Marcus Allen, the man behind the phenomenal growth of Urban Retreat in London’s famous Harrods, and more recently Global VP of The Refinery. Marcus will be sharing his recommendations for managing your staff post-COVID-19, and cover topics such as the need to make decisions based on data rather than emotion, the evolution of salon culture as a result of this, and what he is doing to help shift the mindset of his own salon’s managers and staff. Phorest’s Chris Brennan will then deep dive into key actions you need to take right now in your business to efficiently deal with the swell in demand & changing consumer habits when you re-open.

Sanitation

https://www.cdc.gov/coronavirus/2019-ncov/hcp/guidance-prevent-spread.html​


COVID-19: Guidance for Businesses and Employers

https://www.americasbeautyshow.com/Portals/0/PDFs/COVID-19%20INFO%20PAGE/COVID-19%20Guidance%20for%20Businesses%20and%20Employers%2003.18.2020.pdf?ver=2020-03-24-224236-080

REGISTER HERE: https://event.webcasts.com/starthere.jsp?ei=1308464&sti=4/22/2020

After weeks of shutdowns, no one knows exactly when stylists will be back with clients...but we do know it’s coming and that it will take time to prepare for this return.

During this webinar, our experts will discuss how to put sanitation measures in place, how to communicate new precautions, and how to schedule and serve your clients post-shutdown. Stefanie Jackson, owner of Canvas Salon + Skin Bar in Powell, Ohio and the founder of Talent Match, which focuses on talent acquisition and talent management in the beauty industry, helps us understand the concerns of the stylists from both the perspective of the independent and the salon employee, and will help us map out a plan for reopening and rebounding. Stephanie Polansky, global director of education and shows at Sexy Hair, will discuss salon sanitation and the findings of a collaborative project she has been involved in, geared at keeping stylists and clients safe in the salon. We will have time for questions after the discussion. Join us for this opportunity to spring ahead and be ready for what’s coming next!
 

https://barbicide.com/back-to-work-plan/

Get the BACK TO WORK PLAN pdf HERE

A Plan of Action for your Salon, Barber Shop or Spa Following the COVID-19 Pandemic

Given the renewed focus on the health and public safety of beauty professionals and their clients, the following Back-to-Work Plan should be used to make everyone more comfortable when services resume. This plan incorporates best practices according to infection control subject matter experts and the advice may supersede the rules of your state. In this tumultuous time, it is important that best practices be followed for the health of professionals and consumers and it is strongly recommended that this plan be applied to pertinent parts of your business.

The date you may return to work is determined by your state or local authorities and must be followed.

Checklist Of Supplies Needed:

  • BARBICIDE® Concentrate
  • BARBICIDE® Spray bottle (filled with properly concentrated BARBICIDE®)*
  • BARBICIDE® Wipes
  • Clippercide® (cleans and disinfects) for clippers, trimmers and edgers
  • BARBICIDE® Spacide Complete (if pedicure bowls are used)
  • King Research Hand Sanitizer
  • Ship-Shape® Comb and Brush Cleaner
  • Ship-Shape® Professional Appliance and Glass Cleaner
  • Clean towels / paper towels
  • Gloves
  • Trash bags

*BARBICIDE® Concentration ¼ cup (2oz) concentrate in 4 cups (32oz) of water

Disinfection Reminders:

  • Disinfectants must be EPA-registered and labeled as bactericidal, virucidal and fungicidal. No product will be labeled for COVID-19 yet, but many will have human coronavirus efficacy either on their label or available on their websites. The EPA has approved any product that has tested as effective against human coronavirus, to make a claim for COVID-19 at this time.
  • Disinfection only works on a clean item, so cleaning before disinfecting is always the first step. Methods to clean include soap/water, chemical cleaners (Ship-Shape®), wipes.
  • Contact time listed on the label must be observed for disinfectants to work. The contact time refers to how long the surface must stay visibly wet with the disinfectant to inactivate or destroy all of the pathogens on the label. Typical contact time for immersion/sprays is 10 minutes, for wipes is 2-4 minutes.
  • Disinfectant for immersion must be made fresh daily and replaced if it becomes contaminated sooner. For example, hair/debris floating in solution or a cloudy solution.
  • Disinfection is for hard, non-porous surfaces, typically things made of glass, metal and plastic or referred to as synthetic materials.
  • Porous/soft surfaces cannot be disinfected, but can be cleaned. This would include but is not limited to items such as towels, chairs covered in a porous material and your hands/body.

Prior To Re-Opening Checklist

Reception and Retail Area:

  • Discard old magazines and other non-essential items in the waiting area that cannot be disinfected
  • Wipe down all soft surfaces (couches, chairs) with water and a clean towel
  • Remember that these soft surfaces cannot be disinfected
  • Clean and disinfect all hard, non-porous surfaces such as reception counter, computer keyboard, phones, door handles, light switches and point of sale equipment
  • Make sure to follow contact time for all surfaces
  • Consider online scheduling in place of written appointment cards
  • Clean and disinfect all shelving, glass and display cases; keep product containers clean and dust free
  • Place signage in window to notify clients of your diligence in practicing proper infection control

Work Stations

  • Clean and disinfect all non-porous implements used in your services, as required by all states (immersion, spray or wipe)
  • Store properly disinfected implements in closed, containers that have also been disinfected (wipe or spray)
  • Clean and disinfect all electrical implements used in your services as required by all states
  • Clean and disinfect chairs and headrests
  • Remember that porous materials cannot be disinfected and ongoing use of disinfectants on materials covering chairs, can damage the material
  • On initial opening, feel free to disinfect your chairs, but limit that to once daily – consider barrier methods on chairs such as disposable paper drapes or towels that can be laundered after each client
  • Clean and disinfect station, rolling carts, drawers and any containers used for storage
  • Ensure that single use (porous items) are new
  • All items on a nail station must either be new, never used or cleaned and disinfected (stored in a closed container until ready to use)

Treatment Rooms

  • Clean and disinfect any appliances used
  • Clean and disinfect treatment tables
  • Remember that porous materials cannot be disinfected and ongoing use of disinfectants on materials covering tables can damage the material – consider barrier methods on chairs such as disposable paper drapes or towels that can be laundered after each client
  • Ensure that all product to be used has not been contaminated by improper removal of product prior to closure
  • Ensure all single use items are new
  • Empty wax pots, completely clean and disinfect – refill with new wax
  • Ensure that multi-use product containers have adequate single use applicators available to safely remove product without contaminating remaining product

Restroom

  • Clean and disinfect all surfaces
  • Replace any soft goods (toilet paper, paper towels)
  • Consider upgrading to touchless faucets, soap and paper towel dispensers
  • Consider adding touchless, automatic hand sanitizer dispensers
  • Place a trash container near door
  • Remove any products that do not belong in the restroom – nothing should be stored in a restroom

Laundry

  • Any linens that may have be left in the salon (clean or dirty) prior to the closure, should be washed per the rules of your state
  • If no rules exist about laundry, wash on hot with detergent and dry until “hot to the touch”
  • There should be no moisture or dampness in any linen
  • Launder (porous) or disinfect (non-porous) all capes
  • All linens should be stored in closed, covered cabinets until used

Shampoo Bowls

  • Clean all bowls, handles, hoses, spray nozzles and shampoo chairs
  • Disinfect all bowls, handles, hoses, spray nozzles and shampoo chairs observing full contact time with a properly concentrated disinfectant or wipe

Pedicure Bowls

  • Remove all parts that can be removed from bowl
  • Clean and disinfect removed parts by immersing for full contact time in properly diluted disinfectant
  • Scrub bowl with soap/water or detergent
  • Return removable parts to bowl
  • Rinse bowl with clean water
  • Disinfect the bowl – fill bowl with water and add proper amount of BARBICIDE® or Spacide to achieve the correct concentration
  • If your bowl has jets, turn on and let disinfectant solution circulate for 10 full minutes
  • If your bowl does not have jets, simply let it sit for the full ten minutes
  • Empty water after 10 minutes is complete and allow to air dry
  • Ensure all multi use materials that may have been contaminated by improper removal prior to closure are replaced – such as lotions, scrubs
  • Ensure that all single use materials are new – such as files, pumice and buffers

On-Going Safety

ALL states have health and public safety rules that MUST be followed at all times. The steps below are best practice and may go above and beyond what a state requires.

Disinfectants / Personal Protective Equipment:

  1. Disinfectant must be EPA-registered and labeled as bactericidal, virucidal and fungicidal
    • No product will be labeled for COVID-19 yet, but many will have human coronavirus efficacy either on their label or available on their websites
    • The EPA has approved any product that has tested as effective against human coronavirus, to make a claim for COVID-19 at this time
  2. Disinfectant for immersion must be made fresh daily and replaced if it becomes contaminated sooner
  3. Any Personal Protective Equipment (PPE) used is single use and must be changed after each client, for example gloves
    • Mask may be required and changing them would be dependent upon availability
  4. Hands must be washed after removing gloves

Practical changes:

  1. In the short term, consider staggering appointments so that waiting areas have minimal congestion
    • Staggering of appointments also gives adequate time to properly clean and disinfect in between customers
    • Even if you haven’t used an appointment system before, now may be the time to implement one. If you continue to take walk-ins, be conscious of how many people are in your waiting area and be responsible about keep those numbers low
  2. Consider how to make your POS terminals safer
    • If you are using an iPad, asking the customer read you their card number means that you are the only one touching that screen
    • Encourage the use of applications like Apple Pay that do not require any interaction between your consumer and your surfaces. If you must you a touch pad, this should be disinfected frequently
  3. In the short term, do not re-introduce things like magazines, self-serve coffee or candy jars
  4. Disinfect reception counter, door handles, phones and writing implements at the beginning of the day and every 1-2 hours, based on traffic
  5. Consider use of masks/gloves for all esthetics/waxing services
  6. Consider a mask for licensee and client for nails services
  7. Discontinue the practice of shaking hands
    • While this handshaking has long been considered a sign of welcoming and respect, there are safer ways to welcome someone in 2020
  8. Decline services for any client that exhibits signs of illness 

Hand Hygiene:

  1. Wash hands with soap/water for 30 seconds before/after eating, smoking and using the restroom
  2. Wash hands immediately before and after providing a client (hand sanitizer where allowed)
  3. Provide hand sanitizer at reception desk and all stations for clients to use
  4. Maintain intact skin by frequent use of lotion

Cleaning and Disinfection:

  1. All implements (non-porous) being used on more than 1 client, must be cleaned and disinfected for the full contact time on the disinfectant label before being used
  2. Stations, chairs, rolling carts and any other storage containers disinfected daily
  3. All pedicure bowls fully cleaned and disinfected before EACH client
    • All removable parts removed and thoroughly cleaned and disinfected
    • Bowl scrubbed with brush and detergent/soap
    • Bowl rinsed
    • Removable parts replace
    • Properly concentrated disinfectant in bowl and allowed to sit or run (jets) for full contact time listed on the disinfectant label
    • Bowl drained and rinsed
  4. All hand/foot nail drying tables cleaned and disinfected after each client or barrier method used

Laundry:

  1. All towels/capes laundered (porous) or disinfected (non-porous) after a single use
  2. All towels/linens dried until “hot to the touch”
  3. All towels/linens stored in a closed, covered container

Cleaning and Disinfection of Implements and Surfaces:

  1. Clean item or surface: Cleaning is intended to prepare the item or surface so that disinfectant can make full contact with the material and be effective against all pathogens listed on the label
    • Cleaning may be done with soap/water, chemical cleaner or wipe
  2. Rinse and dry implement or surface
  3. Disinfect using a properly concentrated disinfectant made for immersion, a spray or wipe
  4. All disinfectants must be EPA-registered as bactericidal, virucidal and fungicidal
  5. Observe full contact time on manufacturers label
    • This means that implement or surface must stay visibly wet for full contact time listed
  6. Immersed items should be removed at the end of contact time, rinsed and dried with a paper towel or clean, freshly laundered towel

Cleaning and Disinfection of Electrical Implements:

  1. Clean implement with wipe or spray and remove any debris, such as hair
  2. Use an EPA-registered bactericidal, virucidal and fungicidal spray, foam or wipe to disinfect implement for full contact time listed on the manufacturers label
  3. When contact time is complete, dry with paper towel or clean, freshly laundered towel

Letter Of Reassurance To Provide To Customers

Valued Customer,

We understand your concerns, so we have outdone ourselves in preparing our business for you! The safety of our staff and our customers is essential to us, so we have:

  • Cleaned and/or disinfected all surfaces and implements
  • Laundered and/or disinfected all capes, towels and linens
  • Removed any non-essential items throughout our business
  • Initiated contactless methods of scheduling and payment
  • Acquired appropriate personal protective equipment to be used when necessary or requested
  • Discontinued the practice of hand shaking and other non-essential contact
  • Re-trained our staff on essential infection control and hand hygiene practices

Feel free to ask any of us at any time about all that we do to provide for your safety.

Please relax and enjoy your services!

Demonstrate your dedication to providing safe services in the salon, spa or barbershop by becoming BARBICIDE® Certified!

Completing this free course takes less than an hour earning you a portfolio-ready certificate showing your dedication to infection control in salons, spas, and barbershops.

After you pass the course, you will have the option to instantly print your portfolio-ready certificate with your name on it. Good luck!

TAKE THE COURSE

Today, the Georgia governor lifted the stay-at-home restrictions, which means salons and barbershops are allowed to resume open hours. The Georgia State Board of Cosmetologists and Barbers issued these guidelines in light of the COVID-19 global pandemic.

READ MORE: https://www.modernsalon.com/624102/28-safety-guidelines-for-reopening-salons-and-barbershops?utm_source=email&utm_medium=enewsletter&utm_campaign=20200427-NL-MS-Daily-BOBCD200421009&omdt=NL-MS-Daily&omid=1007138169&oly_enc_id=6789J9310767D0A

This PPE resource list for salons and stylists includes masks, capes, dividers, gloves, partitions, air purifiers, cleansers, and MORE. Visit the brand sites by clicking through to the brand names in this article to see more options to create a safe and healthy working environment during COVID-19.

https://www.salontoday.com/624965/reopen-product-roundup-ppe-partitions-and-more?utm_source=email&utm_medium=enewsletter&utm_campaign=20200521-NL-ST-WeekReview-BOBCD200515012&omdt=NL-ST-WeekReview&omid=1007138169&oly_enc_id=6789J9310767D0A

Stay positive & get inspired

Isolating at home can get claustrophobic, but the internet is cooking up ways to help kids and adults make their time at home more educational

• Monterey Bay Aquarium: https://www.montereybayaquarium.org/animals/live-cams
• San Diego Zoo: https://zoo.sandiegozoo.org/live-cams
• Smithsonian National Museum of Natural History: https://naturalhistory2.si.edu/vt3/NMNH/
• Louvre, Paris, France: Visit the museum's exhibition rooms and galleries, contemplate the façades of the Louvre... Come along on a virtual tour and enjoy the view, thanks to the sponsorship of Shiseido. https://www.louvre.fr/en/visites-en-ligne

The nonprofit Global Wellness Institute was founded to empower wellness worldwide by educating the public and private sectors about the benefits of preventative health and wellness. We believe this is the ideal time to encourage family, friends and colleagues to focus on building a strong immune system through exercise, healthy nutrition, stress reduction, smoking cessation, optimism and more…the very things that the GWI represents.

We invite you to join our PositivelyWell movement in an effort to temper concerns about the Coronavirus and other diseases with a message of health and wellness. Please support this movement by sharing on your social media platforms (tag us with #PositivelyWell) and by leaving a comment below.

https://globalwellnessinstitute.org/positivelywell/

https://globalwellnessinstitute.org/

It's unclear how long we'll be sequestered like this. We'll keep you busy with a cadre of new apps.

https://www.cnn.com/2020/04/18/tech/best-apps-in-isolation-coronavirus-trnd/index.html